For a business to succeed, it needs to have the best possible organisational structure. Every element of the company, no matter how minor, should be streamlined for the best efficiency. It can often be tough to know where to start when trying to reduce inefficiency and waste, so it’s a good idea to map out your business work methodically. Pay attention to each department and each area of the company to ensure maximum impact.
This article will explore some of the key ways to make changes to your business’s organisation and help you thrive in 2021.
Keep Office Space Neat And Tidy
The importance of the space in which you and your employees work cannot be understated. Keeping your office well organised and tidy is crucial to promoting a stress-free work environment. Encourage employees to keep their desks clear of any clutter and have designated storage spaces for all office equipment.
Whenever you replace any equipment or electronics, ensure that you donate or recycle the things you no longer use to prevent clutter from building up. You should also hire cleaning staff to regularly maintain the space and keep it a pleasant place to work.
Map Out Your Social Media Campaigns
Social media is a crucial tool for businesses in 2021. Creating the right social media campaigns to capture the imagination of your followers can be challenging and will often require significant forethought and planning. It is best to start planning your social media campaigns early and have them thoroughly planned from start to finish before you go live.
It may help to use a quarterly system for your social media campaigns. Take the time to go through the campaigns you will be running and map out the objectives, advertising, and content you need to create to be successful. It may be beneficial to hire a professional marketing company that can help you make the most of social media and take some of the time-consuming work off your hands.
Go Paperless
Going paperless is an excellent way to save money, organise better and reduce clutter in the office. To go paperless, you will need to utilise a secure and reputable cloud storage system. You will also need to scan digital copies of all important documentation and implement a digital filing system that will allow you and your staff to find the documents they need. You could consider organising by year and department and renaming all scanned documents with keywords that will make them easy to locate.
Utilise The Scrum Workflow
The Scrum workflow is an excellent framework to help get the most out of your employees. It is based on splitting work into smaller chunks, known as sprints. They are typically started with a Scrum meeting where the objectives and plan for the sprint are worked out.
The Scrum workflow can be a fantastic way to organise and prioritise your business’s work and ensure that all tasks are completed to a high standard. Take a look at this article from Easy Agile to learn how you could integrate the Scrum workflow into your business.
Communicate Effectively
Communication is another crucial element to improve organisation and efficiency in the workplace. It is vital that employees be able to reach one another to collaborate and share ideas wherever possible. As well as regular meetings to discuss business developments and objectives, it can help to ensure there are methods for employees to communicate with others in their professional network. Instant messaging and video conferencing platforms can be invaluable in assisting employees in staying connected.
Introduce Employee Incentives
Incentivising employees can lead to greater efficiency and improved organisation. Consider offering employees a bonus for new ideas and for reaching or exceeding their targets. When setting targets, it is crucial that you set ambitious but achievable goals. Setting targets that are too challenging to reach can demoralise employees and result in lowered job satisfaction and productivity. Likewise, targets that are too easy to meet will not properly motivate staff.
Create A Productive Environment
It is a good idea to find ways to make your office space as productive as possible. Many offices are realising that the traditional office setup isn’t ideal for promoting creativity, innovation and productivity. The office needs to be an enjoyable place to be, without unnecessary distractions, that gives employees all they need to work their best.
Plants and flowers in the office are excellent ways to boost morale and improve productivity. You could consider getting a plant for each employee’s desk. You could also consider alternative ways to work, such as hot-desking, remote working and standing desks.
Consider Automation
Automating time-consuming tasks can be a fantastic way to free up valuable staff time for more high-value work. It is a good idea to regularly assess your business processes for things that could be done more efficiently through automation. For instance, reminder emails and receipts can be incredibly time-consuming to send out manually and can be easily automated to save time and money.
